Sales Administrator/Office Manager
October 10, 2016
Sales Administrator/Office Manager
Permanent
We are looking for a bright, motivated individual with a high level of confidentiality, integrity, and professionalism to support the Senior Executives. This person will perform diverse administrative, financial and secretarial duties with latitude for independent judgement and confidentiality.
Key Responsibilities
- Financial tracking of all aspects of professional services projects (cost side, revenue side, outside vendors, etc.)
- Perform the month-end closing process of recording work that has been performed in order to recognize revenue.
- Assists in forecasting, budget preparation and variance tracking. This includes management and maintenance of weekly, monthly and quarterly financial reporting utilizing the V1, V2, Activity Management and Compte systems.
- Handles and maintains confidential material relevant to company operations. Some business contacts may be of a sensitive, complex and sometimes confidential nature and include people at all levels both inside and outside the company.
- Draft report findings including the preparation of tables, exhibits, and charts and build complex financial models utilizing Microsoft Excel
- Provide support to multi-disciplined teams
- Safeguard us and our customer data through compliance with policies and the appropriate use of the equipment and facilities.
- Complete expense reports & manages expense approval process in accordance with company policies and procedures.
- Assists in coordinating business travel
- Coordinates all aspects of on-site and off-site events
- Requires participation in projects with Human Resources and Office Facilities
- Serves as a contact to people inside and outside the Company
- Coverage for reception desk
Key Competencies
- Thorough knowledge of senior level administrative practices and procedures
- Familiarity with Revenue Recognition for Technology Companies
- The ability to think creativity and be successful in a dynamic environment while recommending and implementing process improvements
- Proficient in Microsoft Suite (Excel, Word, PPT)
- Ability to learn new software easily
- Excellent communication and interpersonal skills
- Professional appearance and presentation
- Able to handle highest level confidential information
- Professionalism, confidentiality, discretion and sensitivity to information
- Demonstrate attention to detail and ability to adapt to change
- Team player who is willing to help in all areas of the organization
- Flexibility a must
Qualifications
- Bachelor’s degree in business
- 5+ years of relevant professional experience
- Experience working for a global company preferred
- Experience working for a high-tech/IT/Software company preferred
- Physical presence required in the office during normal business hours and occasionally outside of normal business hours.
Sabrina Matuda - GM
IT Recruitment Consultant
I am a real people person and spent over a decade in language studies, coaching and sales. I have a Bachelor’s degree in Languages and Literature, a Master's degree in English and a PhD in Translation studies (#nerd). However, a serendipitous event got me into IT recruitment. And I’m loving it! Why? Recruiting has allowed me to leverage my passion for building and maintaining rewarding relationships with my clients while remaining challenged to find the perfect candidates and, in my case, it has also allowed me to keep updated with all the technology trends out there. I take pride in ensuring that placements are a strong match for both parties. There’s nothing more exciting than helping smart people find their next challenge. If I’m not working, I’m probably learning a new language, enjoying a glass of nice champagne or traveling. Also, I love meeting new people and learning new things, so feel free to connect and share your experience. :) If you are looking at hiring or contemplating your next career move in IT hit me up on sabrina@citirecruitment.com.
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Meet the CITI Team
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Adrian Spurrier - Head of IT Talent
Head of IT Talent -
Sabrina Matuda - GM
IT Recruitment Consultant
IT & Digital Recruitment Without Guesswork
"Our strength lies in understanding the complete client environment, which includes not only the technology but also the mindset of the individuals working in IT environments. We provide a hiring solution that serves both the needs of its clients and candidates. We provide a premium IT talent management service supported by well thought out business processes and operating methodologies." - Steve Wilson, Founder CITI Recruitment
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Adrian Spurrier - Head of IT Talent
I’ve successfully built up 8 years of local industry knowledge specialising in the recruitment of Infrastructure professionals with a focus on Open Source, emerging and Cloud Technologies and DevOps Engineers. Combining strong sales skills with excellent technical knowledge, I provide exceptional service to both my clients and candidates. Please contact me for more info - adrian@citirecruitment.com
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Sabrina Matuda - GM
I am a real people person and spent over a decade in language studies, coaching and sales. I have a Bachelor’s degree in Languages and Literature, a Master's degree in English and a PhD in Translation studies (#nerd). However, a serendipitous event got me into IT recruitment. And I’m loving it! Why? Recruiting has allowed me to leverage my passion for building and maintaining rewarding relationships with my clients while remaining challenged to find the perfect candidates and, in my case, it has also allowed me to keep updated with all the technology trends out there. I take pride in ensuring that placements are a strong match for both parties. There’s nothing more exciting than helping smart people find their next challenge. If I’m not working, I’m probably learning a new language, enjoying a glass of nice champagne or traveling. Also, I love meeting new people and learning new things, so feel free to connect and share your experience. :) If you are looking at hiring or contemplating your next career move in IT hit me up on sabrina@citirecruitment.com.
What Others Say
"CITI Recruitment is a rarity in the recruitment industry."
“CITI Recruitment is a rarity in the recruitment industry. They are honest, open and reliable. Their knowledge of the IT market is impressive, and their understanding of complex web content management requirements is exemplary. I have worked with CITI for over a 2 years and look forward to working with them again” - Owen B, Sitecore.